Privacy Policy
Effective Date: 1st of May 2024
At Screener, we are committed to protecting your privacy and ensuring that your personal data is handled in compliance with the General Data Protection Regulation (GDPR) and the Portuguese Data Protection Act (Lei n.º 58/2019). This Privacy Policy explains how we collect, process, and protect your personal information when you use our Services.
By submitting your information through our website, you acknowledge and agree to the terms of this Privacy Policy.
1. Data Controller
For the purposes of GDPR and other relevant data protection laws, Screener is the Data Controller of your personal data. If you have any questions about this policy or how we handle your data, you can contact us at:
Email: info@screener.solutions
2. Data We Collect
When you use our Services, we collect and process the following types of personal data:
Personal Identification Data: Your name and email address, provided when you submit the form.
Document Data: The CV or resume you upload, submitted in .docx or .pdf format.
Job Description Link: A URL to the job description for which your CV will be evaluated.
We do not collect or process special categories of personal data, such as sensitive data related to race, ethnicity, political views, religion, health, or financial information.
3. Legal Basis for Data Processing
Under the GDPR, we process your personal data on the following legal bases:
Consent: By voluntarily submitting your personal information and CV through our website, you consent to its use for the purposes outlined in this policy.
Performance of a Contract: We process your data to fulfill the service you request—analyzing your CV and providing feedback via email.
Legitimate Interest: We process and retain your data to ensure the smooth delivery of our Services.
4. Purpose of Data Processing
Your personal data is collected and processed exclusively for the following purposes:
To Analyze Your CV: We use your CV and the job description link you provide to analyze the compatibility of your application with the job.
To Communicate Results: We use your email address to send you the results of the CV analysis.
We do not use, share, or process your personal data for any other purpose without your explicit consent.
5. Data Retention and Deletion
In compliance with GDPR and Portuguese law, we retain your personal data only as long as necessary to provide the Services. Specifically:
CV and Job Description Data: Your CV and job description link will be deleted from our system within 12 months after we email the analysis results to you.
Email Address: We retain your email address only for as long as required to manage our communication and support process, after which it will be deleted.
6. Data Security
We implement appropriate technical and organizational security measures to protect your personal data from unauthorized access, loss, alteration, or disclosure. These measures include data encryption, secure storage, and restricted access to data.
Despite our efforts to secure your data, no transmission of information over the internet can be guaranteed to be 100% secure. You acknowledge that you provide personal data at your own risk.
7. Your Data Protection Rights
Under the GDPR and the Portuguese Data Protection Act, you have the following rights regarding your personal data:
Right of Access: You can request a copy of the personal data we hold about you.
Right to Rectification: You can ask us to correct inaccurate or incomplete data.
Right to Erasure ("Right to Be Forgotten"): You can request the deletion of your personal data.
Right to Restrict Processing: You can ask us to limit how we use your data.
Right to Data Portability: You can request your data in a structured, commonly used, and machine-readable format.
Right to Withdraw Consent: You can withdraw your consent to data processing at any time.
Right to Object: You can object to the processing of your data for specific purposes.
To exercise any of these rights, contact us at info@screener.solutions. We will respond to your request within one month, as required by GDPR.
8. Data Transfers Outside the European Union
Your data is processed and stored in the European Economic Area (EEA). In cases where it might be necessary to transfer your data outside the EEA, we ensure that appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs), to protect your data in compliance with the GDPR.
9. Data Sharing and Third Parties
We do not share, sell, or otherwise disclose your personal data to any third parties except as required by law or with your explicit consent.
In the event that we work with data processors (e.g., hosting services), we ensure that they comply with the GDPR and other relevant legal frameworks.
10. Automated Decision-Making and Profiling
Our Services may involve automated decision-making or profiling to assess your CV against the job description provided. These automated processes are carried out based on your explicit consent and for the sole purpose of providing the Services.
11. Compliance with the GDPR and Portuguese Law
Our Services are fully compliant with the General Data Protection Regulation (GDPR) and the Portuguese Data Protection Act (Lei n.º 58/2019). We ensure that all personal data is processed lawfully, fairly, and transparently in accordance with these regulations.
12. Changes to this Privacy Policy
We reserve the right to update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy regularly to stay informed about how we protect your data.
13. Contacting the Supervisory Authority
If you believe your data protection rights have been violated, you have the right to file a complaint with the Portuguese National Data Protection Commission (CNPD), which is the data protection supervisory authority in Portugal:
Comissão Nacional de Proteção de Dados (CNPD)
Rua de São Bento, 148, 3º
1200-821 Lisboa
Website: www.cnpd.pt
Phone: +351 213 928 400
Email: geral@cnpd.pt
14. Contact Us
For any questions or concerns regarding this Privacy Policy or the way we handle your data, you can reach us at:
Email: info@screener.solutions